How to Add a Voice Over in Adobe Captivate

Adobe Captivate is all you need to produce great e-learning courses (without having to become a design expert first).

This authoring platform’s slide-based structure is like a super-charged PowerPoint, but it does a lot more than slides. It supports interactive video content and animations, and has all kinds of functionality to improve learners’ experiences.

With its intuitive workflow, Captivate helps a lot of instructional designers produce more high-quality courses in less time. It even makes working with audio relatively easy, and that includes a crucial element of any e-learning course: the voice over.

Not sure how voice overs work in a Captivate course? Here are three simple ways to add narration to your Adobe Captivate project.

3 Ways to Add a Voice Over to Your Adobe Captivate e-Learning Project

These mini-tutorials assume you’re using the latest version of the e-learning platform, informally dubbed “the all-new Adobe Captivate.” (Incidentally, this naming convention marks a departure from earlier versions, which were named by release year, i.e., “Adobe Captivate 2019.”)

Here are the three ways to get a voice over into your Adobe Captivate projects.

1. Record directly into Adobe Captivate.

Your first option is to record narration directly into your project. Adobe’s e-learning authoring platform includes an audio editing tool, so you can create a voice over without any other software.

To record your voice over, grab your script, open a new project, and follow these directions:

1. Select the slide you’d like narration to play over. Click the gray background to make that selection.
2. The toolbar on the right has an option marked Audio. Click that.
3. Choose the Import Audio dropdown menu on the Audio panel.
4. From this drop-down menu, click Record.
5. This will bring up a Record Audio window. Before you can record, though, you need to set your microphone levels.
6. To that end, click the three dots in the upper right.
7. Click Audio Input Calibration. Start talking into the mic until you get the Good pop-up, then click Done.
8. Return to the Record Audio window, which features a red Start Recording button.
9. When you’re ready, click Start Recording and read your script into the mic.

There’s no need for a Save button; once your recording is complete, the waveform will show on your project timeline. That’s all you need to do to record narration—unless you want to do a little audio editing (see boxed text).

2. Generate audio with Adobe Captivate text to speech (TTS).

Text to speech (TTS) allows you to generate audio narration without having to record a single word. All you need is a script and a TTS tool—and Adobe Captivate features some of the best TTS voices in the e-learning industry.

In 2023, the platform updated their TTS engine with “new and improved” English, Spanish, and Korean voices from ReadSpeaker.

To access these lifelike TTS voices—and instantly generate a voice over from your written script—follow these steps:

1. Click the Audio button on your right-ribbon menu.
2. Select Import Audio.
3. Choose the Generate Text to Speech option.
4. Add the text you’d like read out loud as a caption on your slide.
5. To do that, navigate to the Closed Captions menu and select Add Captions.
6. Add your text into the field.
7. Place the caption in time by clicking on the timeline.
8. Click the + icon to add more captions.
9. In the Closed Captions menu, choose the TTS voice you like.
10. To get access to all the integrated TTS voices, click +Add Voice. Download the ZIP file to install new voices.
11. Once all your captions are typed out, and you’ve chosen a voice, click Generate Audio.

You can drag the TTS files around on your timeline to get them lined up perfectly. If you already have narration recorded, however, you don’t need to record or worry about text to speech management. Instead, you just need to access the audio file. That’s what our next tutorial is about.

3. Import an audio file from your computer.

For more control over your voice over—and a broader selection of lifelike AI voices—generate an audio file with ReadSpeaker speechMaker. This easy-to-use TTS production tool allows you to turn your script into top-quality synthetic speech in three quick steps:

1. Paste your script into the speechMaker text field.
2. Adjust settings like voice, speed, and pitch to perfect the voice over performance. (You can listen to your changes with the Preview button.)
3. Once you’re happy with the voice over, click Download Audio.

A custom pronunciation dictionary ensures perfect speech, while SSML support allows you to further adjust performance. With your finished speechMaker file completed, the next step is to import it into your Captivate project.

Here’s how you import audio files into Adobe Captivate:

1. Just like the other options, start in the Audio section.
2. And, again, open the Import Audio dropdown menu.
3. Select System, then find your narration audio file.
4. Click the file to import it into your project timeline.

From here, you can edit the audio within your project as listed in the boxed section above. Easy stuff.

Maybe you’d also like to add background music or sound effects to your e-learning course. We’ll cover that process next.

Adding Background Audio to Your Captivate Project

Adobe Captivate makes it easy to add background music and sound effects to your project. In fact, the platform comes complete with dozens of audio files ready to use. The simplest way to add background music is to choose from this list—which is found in Captivate’s Assets menu.

Follow these steps to get that audio into your project:

1. Open the Audio menu.
2. Select the Import Audio dropdown list.
3. Click Assets from that menu.
4. A pop-up window will show with all of Adobe’s audio clips. You can preview them from this menu. Once you find the one you want, select it.
5. Hit the Insert Audio button.
6. If the audio clip lasts longer than your slide’s preset display time, a dialog box will ask if you want to extend the slide time to match the audio clip’s length.
7. Click Extend Time, even if you don’t want to. You can cut the audio clip down in the Edit Audio menu (see boxed text above) to reduce slide display time.

In the Edit Audio section, you can also fade music in or out, or loop audio to play over the whole slide. And you can check the Stop Background Audio box to make sure the music ends at the same time as your e-learning project.

That should be enough to get you started with voice overs and background audio for Adobe Captivate. But what if you use additional tools—such as a learning management system (LMS)—to share your e-learning content? You may wish to use the same voice for all of your courses, in every channel. After all, that’s just good branding.

In that case, choose a TTS solution that offers top-quality AI voices, native LMS integration, and ongoing pronunciation support. In other words, choose ReadSpeaker.

Text to Speech for e-Learning Courses and Platforms

ReadSpeaker’s TTS solutions support educators at every level, from K12 through higher education and into corporate learning. Our AI voices are incredibly warm and lifelike, giving learners an experience that keeps them engaged.

Studies suggest that today’s AI-powered TTS voices perform as well as—or even better than—human voice recordings in digital learning content. ReadSpeaker’s top-quality TTS voices already feature in Adobe Captivate, but ReadSpeaker solutions are also available natively within every major LMS.

That makes ReadSpeaker TTS the ideal choice for e-learning providers, whether you’re building courses or simply hosting them. We can even build you a custom AI voice that you can use everywhere you distribute your e-learning content, projecting your unique brand into the audio space.